| A new season is more than a new login. It is your athletes returning to campus, your staff getting organized, and your team making a plan to compete. This guide is for the leaders coordinating what happens next: what to do now, what begins October 1, and where the new NCGA workspace can help. |
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01 Season kickoff
Get your team ready before October.
Student registration begins October 1. Coaches should start registering now so their accounts, team details, and season setup are ready before athletes begin registering.
| Start nowCoach registration Coaches can register now. Update your coaching details, acknowledgements, and photo before the season gets busy. |
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October 1Student registration Student registration opens October 1. Use the time before then to make sure your team and roster are ready. |
Before October 1- Confirm the right coach and Team Admin accounts.
- Review your roster and mark non-participating athletes inactive/alumni.
- Check the Dash for Action Required items.
- Start planning events, duals, and officials.
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Start coach registration ↗
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02 The Tech Corner
New site. Same team.
As you begin the new season, the NCGA workspace brings together the resources you need to keep your program moving. Start here when you are ready to work through the practical setup.
| 01EligibilityKeep your team ready to compete. |
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02FundraisingFind a focused way to fund the season. |
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03ActivationComplete the steps that bring your team online. |
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| 04Team gearOrder the compliant gear your athletes need. |
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05Events & dualsCreate competition and invite other colleges to compete in the NCGA. |
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06OfficialsFind and prepare registered officials. |
| First login Because NCGA has moved to a new site, returning members will need to choose “Reset your password.” You can use the same password you had before. Go to member login ↗ |
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03 Your Dash
Your first stop after sign-in.
Open your profile workspace and the Dash gives you the pulse of your account and team, styled with your team colors.
 | | On the Dash Look first for the two orange Action Required buttons: one for seasonal coach registration and one for your team activation checklist. |
Re-registerThe first action button takes a returning coach through seasonal registration. Keep your coaching details, acknowledgements, and photo current. | Activate your teamThe second button opens the checklist for team application, signatures, coach registration, and dues. The page keeps the missing work visible. |
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04 Your Team
The Team tab is your operating table.
Team Manager brings four connected areas together. Use the tabs below as a simple mental model for where the work lives.
 | | Workspace navigation Dash · Team · Grow · Events · Receipts. |
RosterMonitor who has paid, uploaded a proper photo, and is active. Athletes are not deleted; when someone is not participating this season, change their role to Inactive / Alumni through Manage. ChecklistThis is the home of the Action Required workflow — the tasks your team must finish before it can compete. | StaffAssign and unassign team administrators so the right people can help with the season’s work. Team GearPurchase compliant gear from BattleGear247. Teams should wear matching rash guards with a properly placed NCGA logo. |
 | | Roster view Payment, photo, status, and competition clearance stay visible at a glance. The Activation Verification Form link sits above the roster. |
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05 Grow
Build the network around your team.
The Grow tab opens on the Outreach Map, a collaborative CRM for finding nearby colleges with grappling clubs. Review their contact information, add what you know, and invite them to compete.
 | | Grow Outreach starts with the schools and programs already close to you. |
 | | Outreach Map A shared view of potential teammates, opponents, and future event invitations. |
Fundraising opportunity Turn a short campaign into team momentum.The Grow tab includes the NCGA partnership with Bloom for Good. Use the ready-to-run playbook to build a list, launch together, keep score, and follow up. |  | | Bloom for Good A focused fundraising plan for coaches and team administrators. |
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06 Events
Create competition with a clear handoff.
The Events tab lets you create tournaments and duals, then keep invitations, approval, and officiating in view.
 | | My Events Start with Create New when you are ready to set up a tournament or dual. |
1. Choose a formatSelect Dual or Tournament, then add event details and participating teams. 2. Invite teamsInvited teams must accept. Keep those responses together in the event workflow. | 3. Set the risk amountChoose what the other side agrees to pay if it does not show up. 4. Wait for approvalEvery event goes through staff approval, usually within 24 hours. Request an official from the same event area. |
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07 Officials & rules
Plan the official before the mat is busy.
Every NCGA event needs a registered official. Until the officials network is fully built out, collaborate with other coaches who can register and officiate, and consider local gyms as another source of qualified officials.
 | | Registered officials Officials should hold a brown or black belt and complete NCGA training and a background check. |
There have been minor rule modifications, so take a few minutes to review the Rulebook before the season gets busy.
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08 Team activation
Finish the paperwork. Unlock the season.
Your team becomes eligible when the activation checklist is complete. Your Team Admin will use the workflow to finish the college application, signature upload, coach registration, and dues steps.
 | | Activation checklist Complete each milestone from the college application through coach dues. The team activates when the requirements are complete. |
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Extra After preseason
Activation Verification Form (AVF).
You only need this when competition season starts, after preseason. The form verifies that your athletes are part of the university and in good academic standing. It auto-populates with your athletes and their Student ID numbers.
 | | AVF tab Start here after preseason, when competition season begins. |
Generate and signThe Team Admin clicks Generate Printable AVF Form, takes it to the college registrar for a signature and stamp, and keeps the completed pages together. | Upload the signed formScan the signed form and upload it on the same tab/page. More detailed instructions are inside the workspace. |
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Create the printable form. |
|  | Upload
Return the signed form. |
|  | Submit
Keep the record with your team. |
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Questions?
Keep the season moving.
For help with team and athlete registration questions, contact Jim Giunta at 469-935-3131. For technical questions or issues with the new platform, you can always click the "Email Tech" button in the bottom right corner of the website.
Contact the association ↗
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| Welcome to the new season. Your next click is waiting in the Dash. |
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NCGA LEADER NEWSLETTER · SEASON KICKOFF
NCGANational Collegiate
